What other services does Scribes4hire.com offer?
Pricing is determined by the size of the medical practice, the number of scribes recruited and trained, and the hospital systems that need to be set up for an easy transition back to the full time staff to continue with the medical scribe program. Please call (920) 268-2123 to discuss your needs and pricing.
Your complete Scribe Program Package includes:
- Simple, cost-effective, and predictable cost structure.
- Initial and ongoing professional scribe recruiting, hiring, and certification training.
- Our professional intensive training course includes >100 hours of training.
Full Client Services
Scribes4hire.com offers full client services for medical providers. This turn-key approach includes recruiting, hiring, completing human resource forms, training the scribes, managing and setting up a leadership structure for the scribes, and continuous monitoring through regular reassessments, which provides Scribes4hire.com with the highest quality, superior employees.
This is a stepwise approach in the most efficient way to set up your clinic or hospital to integrate scribes into the climate of a medical facility. After recruiting, screening, and hiring the scribes, we will give your staff the tools that we use to identify the best candidates. Our team will then evaluate the prospective scribes through background checks, immunization records, drug screens, and TB tests.
After the new prospective scribes pass the first process, our team will have them fill out all the hospital required paperwork, including but not limited to, patient confidentiality, medical practice standard forms which include compliance forms, and perform hospital-based E-learnings to be filed for human resources.
We will work directly with the IT department to pair the scribes’ notes with the provider that they will be working with so the notes will come up for only the provider’s screen that the scribes are charting notes with on a shift. The provider will have to read and sign the note after making any corrections. We will discuss the scribes workstation with IT and the office manager. We will guide the medical scribe on setting up dot phrases and smart phrases for the physician’s medical notes to improve efficacy.
Our team will set up a scribe leadership role, which is called the Chief Scribe. The Chief Scribe is in charge of the schedule, discipline, and should be included in any major decision that will affect the scribe’s position or responsibilities.
We will also give you options and help set up an electronic scheduling program. This is very useful in other scribe clinics/hospitals, not only as a referral base to see who is on the scheduled, but also to make it easier for the scribes to trade shifts and blocks off their class schedules, vacations, and dates they are not able to work. This is a budget-friendly software that has prevented many scheduling conflicts in the past. The scheduler (which is usually a Chief Scribe) also confirms that the scribe does not go over 40 hours/week without approval.
Our team also finds it important to identify a Scribe Liaison. This is usually a physician that works directly with the scribes and helps detect potential problems before they become a problem. The Chief Scribe, with the guidance of Scribe Liaison, handles the issue immediately. We also have a system in place that requires all the physicians to rate the scribe immediately following the shift. This gives the Chief Scribe, Scribe Liaison, and Scribes4hire real-time feedback on any problems that are developing. This takes the doctors less than a minute. The providers rate the scribe 1-5 and can add any additional comments or concerns that they may have on the scribe’s performance.
We will also provide you with access to trained scribes from the Job Connection Board that can help facilitate the recruitment of trained scribes. As part of our service, you will always have access to this site at a reduced rate. If you already have a medical assistant or someone in mind for the position that you would prefer to use as your scribe, we will provide you with an online course so that they can enroll and complete the course free-of-charge. Plus, they will go through the training process with the initial group that is hired when we perform classroom training. We plan on helping your doctors, NPs, and PAs enjoy their practice by getting away from the computer and back to their patients while the scribes are capturing potentially missed bill charges and providing great notes for continued patient care.
Part 1: Orientation
The full client service training is arranged into three parts. The first part is a preclinical, intensive online and classroom training, which prepares the medical scribe specialist with a broad baseline of medical knowledge. There are >100 hours of course training that establishes and provides the medical scribe specialist with this superior fund of medical knowledge. The courses include, but are not limited to:
Course Syllabus:
Grammar and Punctuation
Medical Terminology
Body systems
Introductory Pharmacology
Introductory Laboratory Studies
Medical Chart elements: CC, HPI, ROS, PMH, SH, FH, physical exam, MDM, DX. Discharge
Healthcare Laws/HIPAA Compliance
Professional Coding: E&M, Procedure Codes, ICD-10
Medico-legal Aspects of Chart Documentation
Mandatory Quizzes
System Based Video Lectures and Slideshows
44 Patient Encounter Presentations with HPI writing exercises
Part 2: Implementation
Following the establishment of the basic building blocks of preparing a medical chart and a broad base of education that includes medical terminology, pharmacology, and system-based lectures, the medical scribe specialist will have direct supervision during their training shifts. The medical scribe specialist will receive immediate feedback and education on the most efficient ways to multitask and document over multiple patients in a clinic or hospital setting. This monitoring during 4-6 shifts will be one-on-one training with a Lead Scribe. These one-on-one training shifts allow for real-time chart review and corrective feedback while still allowing a scribe to be exposed to real-life patients and physicians without sacrificing documentation.
Part 3: Constant Reassessment
Once the medical scribe specialist exhibits mastery of the skill of charting, they will continue to have performance assessments and reviews. There will be continuous regular assessments to review the scribe’s effectiveness and allow the scribe to be up-to-date with an ever-evolving workplace environment. Physician satisfaction with his or her scribe is also continuously monitored through reviews that will be monitored by the Chief Scribe and Scribe Liaison with direct feedback to the individual scribe.
Consult Client Services
Scribes4hire.com offers consult client services for medical providers. This is designed to help medical providers determine any deficiencies with their scribe program. Scribes4hire.com is available for any aspect of scribing that the medical providers require. This approach includes recruiting, hiring, training, managing, or continuous monitoring through regular re-assessments, which provides Scribes4hire.com with the highest quality, superior employees. Scribes4hire.com will only be involved with the part of your program that needs adjustments with full instructions on how to keep this aspect from causing future problems with your program.
The consult client service training is arranged into three parts depending on what is required by the medical provider. The provider’s needs are met regardless of whether he or she is interested in full client services, part-time employment, full-time employment, temporary services, or an internship.
Part 1: Orientation
The first part is a preclinical, intensive classroom training that prepares the medical scribe specialist with a baseline fund of medical knowledge. Sribes4hire.com offers >100 hours of coursework that establish and provide the medical scribe specialist with this superior fund of medical knowledge. The education can be tailored to your site’s deficiencies focusing on high yield areas. The course includes, but is not limited to:
Course syllabus:
Grammar and Punctuation
Medical Terminology
Body Systems
Introductory Pharmacology
Introductory Laboratory Studies
Medical Chart elements: CC, HPI, ROS, PMH, SH, FH, physical exam, MDM, DX, Plan
Healthcare Laws/HIPAA Compliance
Professional Coding: E&M, Procedure Codes, ICD-10
Medical-legal Aspects of Chart Documentation
Mandatory Quizzes
System Based Video Lectures and Slideshows
44 Mock Patient Presentations
Part 2: Implementation
Following the establishment of the basic building blocks necessary to create a medical chart and a broad base of education that includes medical terminology, pharmacology, and system-based lectures, the medical scribe specialist will have direct supervision during their training shifts. The medical scribe specialist will receive immediate feedback and education regarding the most efficient way to multitask and document over multiple patients in a clinic or hospital setting. With these training shifts, the scribe is subjected to real-time chart review and immediate, corrective feedback.
Part 3: Constant Reassessment
Once the medical scribe specialist exhibits mastery of the skill of charting, the scribes will be trained to perform performance assessments and reviews. This will result in regular assessments to constantly review the scribe’s effectiveness and allow the scribe to keep up-to-date with an ever-evolving workplace environment. Physician satisfaction with his or her scribe is also continuously monitored through reviews that will be monitored by the chief scribe and Scribe Liaison with direct feedback to the individual scribe.
Since the implementation of electronic health records, patients and physicians have experienced direct, negative effects. This does not need to be the way that the future of medicine continues. The utilization of scribes is the solution to offset productivity losses for healthcare providers. Medical scribes are the answer that can allow doctors to increase the time they spend with patients and improve their productivity by accelerating the speed of documentation and quality of the medical notes. This can improve the clinic and hospitals’ productivity and charting, resulting in an improved billing capture, increased provider capacity, higher job satisfaction, reduced patient door-to-provider times, higher patient satisfaction scores, and decreased left without being seen rates.